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Print w-2 quickbooks desktop.How to Print W-2 in QuickBooks Desktop and Online
Print W-2 Forms in QuickBooks Desktop [Updated Guide ]
Print W-2 in QuickBooks Desktop and Online with Adobe Reader
To start printing your W-2s, please follow the steps below: Go to the Employees menu. Select Process Payroll Forms. If you are not able to find the form in the list; scroll down the list and look for the form or activate the form by clicking the Forms drop-down arrow and choosing Make a New Form Active. Choose Federal then click the W-2 form.
Once done, click Add Form. Select the correct filing period or year and click OK. Click the Check for Errors button at the bottom. Make sure there aren't any errors left. Choose the Print for Your Records button, then mark the radio button for W-2 copies you'd like to print.
Once done, click Print PDF. Version history. Last update:. Updated by:. View Article History. Labels 2. Related content. Print W-2 forms. Latest articles. QB Online How do I reprint one w2? All Payroll What if you want to print a W-3? All Payroll Question about timing of Direct Deposit deposit timing. View All. Can I fix a W-2 after E-filing. Printing W-2 Filing Copies. Printing W-2 forms on 4 part perforated paper. Print W-2 on 2-up blank forms? Welcome back to another handy resource guide from Kiala all about quarterly W-2 forms must be distributed and filed prior to the end of January, meaning you have, at the most, 31 days to verify they are correct, print them and get them to those who have done work for you.
Fortunately, if you use QuickBooks Online to manage your accounting operations, this process will be simple. Form W-2 — or just W-2 for short — is a statement of wages and taxes you are required to give to your employees each year. W-2s must be delivered or mailed no later than January 31 of each year. W-2s are only prepared for employees; if your business uses the services of independent contractors, you will prepare s for them instead of W-2s.
W-2s may vary slightly in format, but they all report the same information: wages paid, taxes withheld, benefits deductions, etc. When you print a W-2 in QuickBooks Online, the form will look like this:. The actual print-out will include four copies of this same form for each employee.
W-2s must also be filed with the IRS no later than January 31 each year. This eliminates the need to mail in or manually submit electronically W-2s and Form W3 a summary of all the W-2s you submit. First off, in order to print W-2s in QuickBooks Online, you must have processed at least one payroll through QuickBooks Payroll during the prior tax year. To do this, click the Gear icon at the top right corner of your screen, then click on Payroll Settings.
In fact, it's best to avoid relying solely on email notifications or the task list in QuickBooks Online to complete crucial tasks in your business. Instead, create a calendar of when vital accounting tasks are due to ensure you never miss a due date. To print W-2s without relying on email notifications or the task list on the QuickBooks Dashboard, follow these six steps:.
Hover over the Taxes tab on your left-hand toolbar, then click on Payroll Tax. You will be taken to the Payroll Tax Center on a new screen.
Click on this tab. Once you are on the Forms screen, you will see all the forms QuickBooks Payroll has filed on your behalf. These forms are organized by year and calendar quarter; find the Q4 section for the prior year and click to expand it. Make sure you are clicking on the correct option — otherwise, you will print your file copies of Form W-2 instead of the ones your employees need for their taxes.
Pro tip: Even though you can access all these forms in QuickBooks Online as long as you have an active subscription, download them and store them securely as a backup measure. Note though that there is no requirement that you use pre-printed forms for W-2s.
You can save a considerable amount of money by printing these forms on plain paper. If you choose to use pre-printed forms, Intuit recommends you use the forms available on the Intuit Marketplace. These forms have been tested to work with QuickBooks Payroll; Intuit will not guarantee that forms not purchased through its marketplace will have the correct alignment. You can also electronically deliver W-2s to your employees, provided the employee has consented to receive their W-2s electronically.
Unlike pay stubs, the IRS requires employee consent for you to deliver W-2s electronically. If your employees consent to receive their W-2s electronically, they can access them by visiting the QuickBooks Workforce website at workforce. W-2s are automatically sent to the QuickBooks Workforce site once they are filed in January.
Pro tip: Because employee social security numbers are not truncated on W-2s, we do not recommend electronic delivery of W-2s outside of the Workforce site. There is more to annual payroll reporting requirements than printing and filing W-2s and other annual forms. An important step you must follow every year — even if you use QuickBooks Payroll — is reconciling W-2 data against your quarterly payroll forms s and state tax forms. Usually, everything will be in order, and no adjustments will be required before distributing W-2s and filing them with the IRS and your state.
However, when adjustments are required, catching them prior to filing the forms will save you an immeasurable amount of time. They will be happy to help you verify your payroll information, print your W-2s and distribute them to your employees, making January a little less stressful. Read more about how QuickBooks Online works.
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